Attendees: Jeff Earl, Drew Bulfer, Brian Stevens, Kevin Trout, Charlie Windisch

Meeting was called to order at 7:05pm.

1. Bill payment status: Marilyn reported (via email) that approximately 80% of the households have paid the third quarter bill.
2. Financials: Brian reported that we are pretty much on target with regards to spending vs expected income. The goal is to keep the rates as low as possible for all Foothills customers. It was noted that in general we are not limited by water availability – if the neighborhood were bigger we could meet the needs of all. But the number of houses is fixed (roughly 70) and the costs must be shared by that number.
3. Paving – The small patch of chewed up road near the access to the reservoir was paved by Chris King paving.
4. The chlorination of the water appears to be off. SOS had noticed the chlorine drip system in the pump house was not working properly and adjusted accordingly. Several neighbors have alerted the committee. We will monitor the situation (it takes about three days to use the water in the reservoir) to see if things change. If not, SOS will be notified.
5. Jeff and Drew will attend the second day of the Asset Management Program on 10/18/23.
6. The new pump for the reservoir has arrived and arrangements to have it installed will be made. This should greatly help keeping our system pressurized as we have been limping along sometimes only with one pump (should be two) as one was undergoing repairs.
7. The propane heater in the pump house has not been working for a while. Chris Laskowski has agreed to take a look.

Meeting concluded at 8:10am

Present: Fred Lavenberg, Brian Stevens, Drew Bulfur, Ann Kroll Lerner, Dan Lerner, Charlie Windisch

Location: Deborah Rawson Library Meeting room

Meeting called to order at 7:08pm

1. Minutes from the August meeting were approved.
2. Bill payment status: Marilyn reported (via email prior to the meeting ) that one family still has not paid the July 1^st bill. She is trying to reach out to arrange for payment. (Note: 4^th quarter bills are due October 1st).
3. The recent electrical issues were discussed (there were several). The latest involved a circuit breaker failure at the pump house, which resulted in no water being pumped to the reservoir. Fred was able to contact an electrician who replaced the breaker. (Note: The breaker that failed was only rated at 60 amps, while our service is 100 amps. We were lucky this breaker lasted as long as it did). The pumps at the reservoir (of which there are two) have been intermittent at best, also leading to low pressure water issues. SOS swapped out one of the pumps with a “loaner” to keep us going. The swapped out pump is being refurbished. The other pump had a leak which SOS was able to repair. The prudential committee unanimously approved the purchase of a new pump (approximately 2K $). The net is we will have a new pump, a refurbished pump, and a spare pump going forward.
4. One recent violation from the State has been resolved. Testing results were submitted by SOS a few days earlier than required; the State thought no data had been submitted. Issue resolved.
5. Snow plowing the road from Foothills Dr to the reservoir: This road also leads to the Lerner’s driveway. Ann and Dan have agreed to split the cost of the plowing with JFD #1. (Note: Chuck Wiegand has agreed to do the plowing next winter).
6. Small paving job near 38 Foothills – There is a small patch of asphalt that was ripped up last winter by the town plow. This section needs to be paved before next winter. Drew to contact Wilfred King to get an estimate.
7. Financials: Brian reports we are in very good shape at the present. We finally received the $60K bond dollars (very lengthy process). The remaining balance owed Culligan for the greensand filter replacement was paid off. We are coming in at or below budgeted items in most areas.
8. The Asset Management Plan (AMP) was approved by the State. Jeff Earl attended the first workshop meeting held on September 19. Two more workshops will need to be attended (attending the workshops is a condition of the Management plan approval. Thank you Jeff!)
9. A new requirement by the State for all water districts is to conduct a “service line inventory” (SLI) by October 2024. The purpose is to insure there are no lead pipes in our system. The State will provide the money to conduct this inventory.

Meeting concluded at 8pm.

Attendees: Jeff Earl, Brian Stevens, Charlie Windisch

Location: Deborah Rawson Library meeting room.

Meeting was called to order at 7:05pm

1. Bill payment status: An exact number was not available as of meeting time, but Brian indicated we are pretty close to everyone having paid up based on deposit information.
2. System purge/blowoff – This has not happened yet, despite several calls from Jeff to SOS. Jeff to follow up again with SOS.
3. JFD #1 violation with the State – SOS reports they are working with Champlin Associates to resolve the issue. The violation involves reporting how much water goes into and out of the filter/pump house. The Mission Software (provided by Champlin) is not currently reporting the data required by the State, but used to.
4. Financials – Brian reported that we are in good shape. Payments have been coming in as expected and a few forecasted expenditures are actually lower than expected.
5. AMP (Asset Management Program) – Nothing new to report.
6. Greensand filter loan – Almost there! This has been a long process with many steps and forms to be filled out, but we are almost there. Once we have the dollars we Brian will pay the outstanding balance that is owed Culligan.

Meeting adjourned at 7:43pm