Minutes – September 16 2014

Minutes of Prudential Committee Meeting

Jericho fire district No. 1

September 16, 2014

FD I&C Summary

Attendees; Fred Lavenberg, Mac Lippert, Les Allen

Leach field construction and UIC (Underground Injection Control) permit status.

Les reported that the leach field construction performed by JA Bedell Excavating, LLC and supervised by Green Mountain Engineering was completed, and we have received the required UIC permit from the state. This permit requires quarterly measurements and reporting in addition to the annual engineering assessment report. A second pump-out of the settling tank in the Fall, was approved.

Conversion of the pump house to natural gas

We observed the work by VT Gas to install the meter, hook-up the heater and pipe a gas line to the generator. The remaining task of converting the generator is expected to be done by Reliant.

Water rate planning

Brian had forward his current financial data to the Prudential Committee for use. These indicate that the YE cash reserve will be significantly below planned. This was caused by two occurrences, the 2013 riverbank erosion re-construction and the 2014 cost to re-construct the leach field. Neither of these expensed were included in the Capital Replacement Fund.  While our current income continues to cover our current expenses, the PC believes that an increase in the water rate is required to re-establish this reserve fund. We expect to identify the needed rate increase at our next meeting and forewarn our members appropriately. Comments and question are welcomed.

Filter re-bed

A question regarding re-bedding the sand filter was not answered. This is a large, periodic expense that we did not know when this was last done. Les will look through records and ask Culligan if needed.

Bill collector needed

No volunteer for this job has come forth and the bills are accumulating in the PO. After a brief discussion, Mac offered to take on this task, but as a PC member he will need to step down from that post. This means that a replacement to complete his Prudential Committee position (till Jan. ’15) must occur before Mac can assume the bill collection task. So now we need a temporary PC member. A quorum to do business is two of the three. A vacancy would be untenable.  So now we need a temporary Prudential Committee member. Anybody?? Please! If no response, some direct contacts will be made.

Respectfully submitted

Les Allen, Clerk, JFD#1