Location: Deborah Rawson Library meeting room.
Attendees: Jeff Earl, Fred Lavenberg, Drew Bulfer, Brian Steven, Charlie Windisch
Meeting was called to order at 7:09pm
- Motion to approve the minutes from the January meeting was made. The motion was seconded and the minutes were approved.
- Bill payment status: Marilyn Marshall (via email) stated that five (5) households are currently delinquent in paying the first quarter bills. Late notices have been sent out. (Thanks to all who pay on time or have auto pay in place. This saves a lot of time and effort in chasing down those who pay late).
- Service line inventory – We are currently down to four unknowns in the development (46 Foothills, 58 Foothills, 4 Westview and 10 Ridge). Per Federal requirement, the water service line for every home must be checked to insure it does not contain lead. Households can self report (take a picture and forward to Charlie Windisch) or call MSK Engineering (802 445-5085) to make an appointment for them to come to the house. (** Note – Since the meeting, 46 Foothills and 4 Westview have successfully self reported and are no longer unknowns. **)
- Financials – Overall, the cash flow is in good shape. Expenses are running ahead of what was budgeted (mostly due to some early January repairs). Hopefully the expenses will get back in line with the budget forecast but the committee will keep an eye on it.
- Executive session results. Discussion after the last meeting was held among the Prudential Committee regarding who is responsible for the cost incurred in fixing service line leaks. The regulations state the homeowner is responsible if the leak occurs between the curb stop and the house. The committee has upheld this view in the case of a leak at 38 Foothills.
- JFD #1 By laws. A copy of the by laws was found; copies were distributed at the meeting. The committee agreed to continue discussions at the March meeting. (There are several areas that could use clarification).
- AMP (asset management plan) status – The committee will get in touch with Tyler Billingsly (Engineering East) to see what is needed to finalize this report and submit to the State.
- New propane heater at well head house – a formal quote was submitted by Paterson Fuels to replace the old worn out unit.
The meeting was adjourned at 8:05 pm.