Location: Deborah Rawson Library meeting room.

Attendees: Fred Lavenberg, Drew Bulfer, Jeff Earl, Brian Stevens, Charlie Windisch, Kevin Trout, Tyler Billingsley (East Engineering).

Meeting was called to order at 7:05 pm.

1. Tyler Billingsley of East Engineering presented his draft report for the Asset Management Plan (AMP). JFD #1 decided to pursue developing this plan as the cost incurred is 100% reimbursed by the State. Tyler has compiled a complete inventory of all assets and location of curb stops, lines, etc. One advantage of having this plan is we will receive higher priority in the event additional loans are needed in the future for infrastructure repairs or upgrades. 
2. Recent leak at the well head – water was pooling at an area just below the building. Chris Wells (excavator) was called and a cracked pipe was discovered. A new section of pipe was put in.
3. Financials – Brian presented the year end financials as well as a proposed budget for 2024. No quarterly increase is projected for next year. With the greensand filter loan dollars (from earlier this year) in our account we are in a good position financially.
4. Heater needs to be replaced at well head building. The propane heater in the building reached the end of life and a new one needs to be installed. Fred to contact Patterson Fuels.
5. Service line inventory – Per new State requirement, every house in our development needs to be checked to insure there are no lead pipes bringing water from the street into the house. MSK Engineering has been tasked with completing this work. Every Foothills house received a mailing from MSK regarding this. The options are to take a picture of the line coming into the house, or call MSK to arrange for one of their engineers to visit. As of the meeting time, 16 homes had not responded. MSK to follow up with these homeowners.
6. Kevin Trout was voted in as a member of the Prudential Committee. Thanks you, Kevin for volunteering your time for this position!
7. The January 2024 meeting will serve as the Annual Meeting. The date is Tuesday, January 16, 2024, 7pm (Deborah Rawson Library meeting room).

The meeting ended at 8:11 pm

Meeting location: Deborah Rawson Library Meeting room

Attendees: Fred Lavenberg, Drew Bulfer, Jeff Earl, Brian Stevens, Charlie Windisch

Meeting was called to order at 7:10pm

1. The minutes from the October meeting were approved.

2. Bill pay status: Marilyn Marshall reported (via separate email) there are a handful of households delinquent in paying the 4^th quarter bills. Late notices have been sent out.

3. Financial picture: Brian reports we are in good shape. With the dollars from the greensand filter loan our reserves have been rebuilt. Cash flow is good.

4. Asset Management Program update: Jeff reports JFD #1 has attended the mandatory workshops. The engineer mapping out lines, valve locations and inventorying our system has completed a draft report. The report has been circulated to the Prudential Committee for review and comment. There are remaining items on the checklist that need to be addressed to complete this activity. Jeff and Drew are working on it.

5. Service line inventory (SLI) – Per State requirement, the water lines from the curb stop to each Foothills house must be checked for lead. (There are a few exceptions – homes built after 1989 do not need to be checked as the State outlawed the use of lead pipes). Each home should have received a letter from MSK Engineering explaining what needs to be done. There are two options: 1) Self report. The homeowner takes a picture of the water pipe coming into the house and sends it to MSK. 2) An appointment can be made with MSK whereby they will come to check the water line. It is expected that all water lines are copper and that nothing further will need to be done. (Questions? Contact the Prudential Committee).

6. Pumps at the reservoir: We now have the new pump installed, as well as a refurbished pump in place. (There is also a spare pump – just in case). 

7. The heater at the pump house is shot and needs to be replaced. The committee will look into getting a replacement.

8. The lower fields will be brush hogged before the snow flies.

9. 2024 budget – to be discussed at an upcoming meeting.

Meeting was adjourned at 7:55pm