Attendees: Kevin Trout, Fred Lavenberg, Drew Bulfer, Jeff Earl, Charlie Windisch

Location: Deborah Rawson Memorial Library meeting room.

Meeting was called to order at 7pm.

1. Bill payment status: Marilyn Marshall reported (via earlier email that 7 households have not paid the 4^th quarter bill (was due October 1). Reminders to be sent out.
2. Water bill payment slips for 2026: Two bill payment notices will be sent out next year.  The first will contain two slips for the 1^st and 2^nd quarters: at a later point, another mailing will be sent with the 3^rd and 4^th quarter payment slips.
3. Lead in the water: The Prudential Committee was notified that there were high levels of lead in one of the samples taken.  These samples (one liter each) were taken from five different homes. Four of the samples were fine. An alert (per State requirements) was sent out via Vermont Alerts to the neighborhood. The Committee is working with the homeowner, the State and SOS to try to figure out what is going on.
4. High levels of manganese – The recent routine sample taken by SOS at the well head tested higher than allowed for manganese content. This triggered another alert to the neighborhood. The committee is engaged with SOS to figure out why. Possibilities include incorrect chlorine injection pre-filter and incorrect filter backwashing.
5. Lindenwood paving was supposed to start this week. The schedule was possibly disrupted by the recent rainy weather.
6. The go ahead was to be given to Chris King (excavating) to remove and replace eight stuck/nonfunctional curb stop valves.
7. Brian Stevens was given the okay by the committee to start talks about opening a line of credit with Community Bank. This would serve as a backup in case our reserves dip too low as a result of the ongoing projects.
8. Joining Vermont Rural Water Association: The committee recommended it and requested Brian to join.

Attendees: Brian Stevens, Drew Bulfer, Kevin Trout, Charlie Windisch

Location: Deborah Rawson Library meeting room.

Meeting was called to order at 7:05 pm.

1. Minutes from the August meeting were approved.
2. Bill Payment Status: Two households have still not paid the 3^rd quarter bill which was due 1 July. Late notices to be mailed. Please note 4^th quarter bills are due 1 October. Bills have been sent out previously – there will not be another mailing for this quarter. Please pay on time!
3. One of the pumps in the reservoir is not working. The float valve in the pump needs to be replaced, which we expect to happen next week.
4. Lindenwood paving – a section of the road (where the leak occurred last February) needs repaving. Chris King has been given the go-ahead to start these repairs.
5. Valve replacements: Eight curb stop valves have been flagged for replacement. The committee has received one bid and is awaiting another for this work.
6. Joining the Vermont Rural Water Association – The committee agreed to join this organization. The cost is roughly $200 per year. It was felt this was worthwhile in that we would be able to learn from other water systems and share approaches to common problems. Cybersecurity has become a concern and the committee is looking into the security of our system. VT Rural Water Association would be a good resource here.

Attendees: Drew Bulfer, Kevin Trout, Fred Lavenberg, Charlie Windisch
Location: Deborah Rawson library meeting room.

Meeting was called to order at 7:05pm

1. The minutes from the July meeting were approved.
2. Bill payment status: Marilyn Marshall reported (via email) that three house holds still have not paid the 3rd quarter bill. Late notices to be sent out.
3. Pump house: Everything seems in working order there. The dehumidifier is on. There was a question as to whether the pump from the holding tank to the leach field had been replaced. Kevin to follow up with Lance (SOS).
4. The committee has decided to put a lock on the access gate leading to the pump house, due to unauthorized cars entering the property. Walk-ins are fine, but no vehicles should be entering. Parking outside the gate to the side is okay.
5. Valve replacement – The committee received one very high estimate to replace eight “sticky” curb stop valves. We will pursue estimates from other excavators in the area.
6. Financials – Brian was unable to make the meeting, but did send the updated spreadsheets for the committee to peruse. We did not find anything of significance and will wait until next month for a more extensive discussion.
7. Junk removal around the pump house – nothing new to report. We will take this up again next month.
8. Vermont Alerts – At the end of the meeting, Drew sent out a “TEST” VT alert notice. The aim is to alert the neighborhood as quickly as possible if a boil water notice, for example, is necessary. We discovered some issues with the text messaging (message was clipped) that needs some work. (Note: If you would like to opt in please send an email to Drew with your email/cell phone information if you haven’t already done so).

The meeting adjourned at 8:08pm.

Meeting was called to order at 7:08pm

1. Minutes from the June 2025 meeting were approved.
2. Bill payment status: An update was not available at the time of the meeting. Bills ($250) for the third quarter were due July 1
3. The “Water Bills Due” sign was stolen over the weekend (was sitting on the lawn of 5 Meadow Dr). If you happen to see it on the side of the road please call Charlie at 802 881-3561
4. Financials – We continue to track the FY 2025 proposed budget (actual vs anticipated). Overall we are doing well.
5. Pump house – About a week ago the drain to the septic tank failed in the pump house failed, resulting in minor flooding. SOS found the septic tank level was full and a pump to lower the level was not working. The issue has been resolved but the committee does not have a full explanation as to root cause. More information forthcoming, (Note – No impact to the quality of our drinking water).
6. VT Alerts – An email was sent to all residents asking for contact information (cell numbers, etc) in preparation for the Vermont Alerts roll-out. The purpose is to provide more timely information (e.g. boil water notice) to consumers of the water system. A test notice will be conducted in the near future.
7. Gas meter replacement – Vermont Gas replaced the aging meter at the reservoir with a new meter. The emergency generator was fired up and all systems are working at expected.
8. Valve replacement – An estimate was obtained from a local excavator to relace 8 valves. The estimate was much higher than expected. The committee will contact other excavators to get additional quotes.
9. Jeff Earl agreed to collect some of the miscellaneous junk around the pump house and make a run to the Chittenden Solid waste drop off facility.

Meeting was adjourned at 8:01pm.

Attendees: Jeff Earl, Drew Bulfer, Brian Stevens, Fred Lavenberg, Ann Lerner Kroll, Charlie Windisch

Meeting location: Deborah Rawson Library meeting room

Meeting was called to order at 7:05pm

1. Minutes from the May meeting were approved.
2. Bill pay status: Marilyn Marshall (via email) reported that all households have paid the 2 qtr bills; several still owe the additional $15 that started with the second quarter billing. This $15 will be added to the third quarter bills (which will be due July 1).
3. Financial position: We are essentially one half of the way thru the fiscal year, and are on target for spending in almost every area. We did receive $13K in insurance money which covered the expenses related to the main break back in February; this put us back on track.
4. Vermont Alerts: Several prudential committee members attended an on-line training session for VT Alerts last Friday. We will be implementing VT Alerts as a way to inform the neighborhood quickly and efficiently when there is an alert regarding our water system (e.g., boil water notice, high manganese levels). More information forthcoming when this will be rolled out.
5. Valve replacement: The committee working with SOS to get an excavator on board to replace several valves.

The meeting ended at 7:45pm

Location: Deborah Rawson Memorial Library meeting room

Attendees: Jeffrey Earl, Fred Lavenberg, Drew Bulfer, Brian Stevens, Kevin Trout, Charlie Windisch

Meeting was called to order at 7:05pm

1. Minutes of the April meeting were approved.
2. Bill payment status: Marilyn (via email) reported 4 households are currently delinquent in paying the second quarter bill (was due 1 April). Late notices sent out. Several more households owe an additional $15 for the second quarter payment as there has been an increase of $15.
3. Boil water/manganese notices – In an attempt to provide more timely updates to the neighborhood regarding important notices, the committee will explore using Vermont Alerts (VT Alerts). If enacted, households will have to sign up in order to receive a text message/email notification. This would enable the neighborhood to be informed as soon as the Prudential Committee knows of an issue. Drew Bulfer to explore more on what is involved. (Note – This is free – no cost. This does not replace the official notices that the State requires be sent out – it will run in parallel). 
4. Reservoir cleaning – SOS power cleaned the reservoir tanks on May 6 to remove the build up of manganese.
5. Clearwater Systems replaced all six of the pressure tanks in the reservoir house. The major leak on Lindenwood in February caused damage to these pressure tanks. Fortunately, insurance will cover the cost of this replacement (roughly $16K). Good news for our budget, as repairs are already at budgeted levels.
6. Valve replacement – Charlie to ask Chris Wells for an estimate to see how many valves can be replaced this year.
7. Exposed wiring at pump house – Kevin to contact a local contractor to have the exposed wiring at the rear of the building enclosed.

Meeting adjourned at 7:55pm.

Attendees: Jeff Earl, Brian Stevens, Fred Lavenberg, Kevin Trout, Drew Bulfer, Rich Colbourne, Charlie Windisch.

Location: Deborah Rawson Memorial Library meeting room.

Meeting was called to order at 7:05pm

1. April meeting minutes were approved.
2. Power washing the reservoir tanks: Kevin trying (unsuccessfully so far) to coordinate with SOS to have the tanks cleaned to remove the built-up manganese. Will try to contact Kevin Knapp (another SOS manager) to arrange a date.
3. Pressure tank repair/replacement: The Lindenwood leak resulted in severe damage to at least one of the six pressure tanks in the reservoir building. SOS is coordinating with Clearwater Filtration Systems to assess. We received an estimate of $14K to inspect/replace all six.  The committee will see if we can repair/replace a couple of the tanks now and defer action on the rest to a later time. Brian will also ask our insurer if any of the costs associated with this can be covered by our policy.
4. Valve replacement: We are on the excavator’s list (Chris Wells) to have this work done this year. Will need to coordinate with SOS once a date is determined.
5. Bill payment status: Marilyn Marshall (via email) said that as of meeting time there were seven households who have not paid the 2qtr bill (was due 1 April). Late notices will be sent out. In addition, 10 households owe an additional $15 as the quarterly fee went up from $235 to $250. Those households will be contacted to arrange payment.
6. The committee also discussed the possibility of buying additional signs which would be put up in case of a boil water notice or (God forbid) another high manganese alert. The concern is that a few households have opted out of being included in the Foothills email distribution list and/or there are tenants living in at least one house. No action was decided on at this time.

Meeting was adjourned at 8:10pm.